Your team logs expenses and hands off cash from their phones. Every move books itself as a balanced ledger entry — debit, credit, running balance — and pings the other person the instant money changes hands. Always know who spent it, who's holding cash, where the receipt is, and who still owes you — without ringing round. The shared, real-time successor to the month-end Excel scramble.
Bookkeeping software is built for the accountant's month-end. But that's not what an owner worries about on a Tuesday afternoon — and the difference is the whole point of Ledgerly.
The biggest gap for a Kenyan SME isn't accounting, bookkeeping or invoicing. It's operational financial visibility — knowing where every shilling is right now, who's holding it, and who spent it. That's the problem Ledgerly was built to solve.
A hand-off isn't a spreadsheet cell — it's one person passing another the float. Ledgerly turns that human moment into a booked, balanced double entry the instant it happens. Watch a real hand-off settle.
Point, capture, done. The photo attaches to the expense — no shoebox of paper, no month-end reconstruction.
Pass cash to a teammate and log it in two taps. Both balances update; both people get the notification.
Running balances, month spend and company cash recompute live. You always know where every shilling sits.
Ledgerly takes everything you used to scribble in a paper book — expenses, hand-offs, floats — and keeps it live, balanced and on every team member's phone. Without the complexity of heavyweight accounting software.
Handwritten books, lost receipts, month-end guesswork.
The same book — live, balanced and on every phone.
Staff log an expense or cash hand-off in seconds and snap the receipt. It's booked to the right person, category and currency on the spot.
Running balances recompute live and M-Pesa statements import in a tap. Ledgerly matches entries and flags anything that doesn't line up.
Export clean, report-ready spreadsheets or have monthly summaries emailed to directors — by department, person or the whole company.
Ledgerly is mobile-first because that's where money actually moves — on site, in the field, at the till. Every screen is fast, legible and built for KSh at a glance.
Amount, category and currency — booked to the right person before you've pocketed the receipt.
Add expenseTeam floats, director capital and reimbursements reconcile the moment cash changes hands.
BalancesFilter the whole ledger by person, category or date — 30 days live, deeper history on demand.
ActivityCash received, expenses logged and audit flags land in a live feed the moment they happen.
AlertsEvery expense, hand-off and float sits in a balanced ledger, and every cashbook entry carries its own VAT treatment and entry type — so the numbers your accountant needs are already separated when they ask. Switch the lens: by month, by year, by any date range, by category, or by person. Export to Excel, or have summaries emailed to your directors.
Tag any cashbook entry or team expense as VAT-inclusive, zero-rated or exempt — per transaction, because not every shilling is VATable. Ledgerly splits out the VAT and the net, and the two always add back to the cash that moved.
Per-transactionA director's deposit is not a sale. A drawing is not an expense. Ledgerly asks what each entry actually is — sale, director deposit, loan, salary, drawing — and keeps turnover separate from the rest of the cash.
Real turnoverEvery entry keeps who recorded it, when, the receipt and the M-Pesa code — the paper trail an auditor or KRA review expects.
Receipt-backedVAT summary: export the month already added up — standard, zero-rated and exempt, sales and purchases, with the line detail behind every figure. It also flags the input VAT you can't claim because a supplier PIN is missing. Hand it to your accountant instead of paying them to rebuild it from receipts.
Role-based access keeps directors in the full picture and staff focused on their own float — no oversharing, no blind spots.
Full company ledger, cashbook, every department and export.
Company cashbook, team reports and the power to edit records.
Their own expenses, hand-offs and running balance — nothing more.
Every session is protected by a device PIN and encrypted in transit. Your company's money data never mingles with any other tenant's.
Most tools give you a form and a total. Ledgerly follows the money the way it actually moves through a Kenyan business — asked for, agreed, handed over, spent, accounted for. Every step writes itself into the ledger, so nobody reconciles anything at month-end.
Track the team's cash. Who spent what, and who's holding it.
Run the whole money side — sales, buying, people and tax readiness.
| Line by line | Standard KSh 1,500 | Pro KSh 3,000 |
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So what does the extra KSh 1,500 actually buy? Standard shows what your team spends and who's holding cash — expenses, floats, the full activity trail. Pro adds the other half of the business: the money coming in, who owes you, what you own, what you owe your staff, and whether your books will survive a KRA question. If you only need visibility over team spending, Standard is genuinely enough — start there.
Give your team a cashbook that lives where the money moves. Set up in minutes, free for 30 days.
Accounts are set up by our team — every workspace starts with a guided onboarding and a 30-day trial. Tell us about your business and we'll have you running the same day.
SecurePath Technologies · Nairobi · replies within one business day